Vendor Payments

Reduce AP touchpoints from invoice to payment

Replace repetitive AP tasks with automated workflows that move invoices through payment faster.

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1.3M+ businesses served

75% cost savings

240+ hours saved

Automate AP within approval & payment controls

Get a controlled process for managing vendor transactions while giving AP the visibility needed to manage exceptions and oversight.

Invoice received

Invoice #1048 $48,620

Routed for approval

Payment released

ACH FastPay ACH Check

Standardize vendor invoice intake

Centralize invoice intake through a self-service vendor portal for a more scalable and controlled way to manage high-volume invoices with less manual handoff.

Apply consistent approval rules

Route invoices into the right approval path based on configurable business rules, while automated notifications keep reviewers informed when an action is required.

Maintain visibility into vendor payments

Payments can move through Standard ACH, FastPay ACH, or check, and can be tracked without creating a separate payment or status tracking workflow.

Maintain data continuity even after payments

Payment data stays connected to the systems, controls, and reporting work that follows.

Payment record

Northbank Freight Services LLC $48,620

Paid

Keep AP and accounting aligned Two-way QuickBooks Online and Desktop bill sync reduces duplicate entry and downstream reconciliation.

Keep payments tied to the right entity Payment activity stays tied to its entity or client account within the same workflow.

Trace every payment back to approval Approval and payment history stays visible for exception review and control checks.

Automated 1099 filing Payment data carries forward into 1099 preparation and filing.

One payment record, carried forward.

Transportation & Logistics Company

30% faster vendor payments & greater AP efficiency

“A transportation and logistics company implemented Zenwork to increase its AP capacity without more headcount. By implementing automated invoice processing and payment workflows, the company managed to handle more invoices with its existing team while reducing processing time, manual data entry, and operating costs.”

Transportation & Logistics Company

75% Faster invoice processing

30 hours Manual data entry eliminated every month

$80K+ Annual operating savings

See the Impact

Frequently asked questions

What is vendor payment automation?

Vendor payment automation reduces manual work between invoice intake, approval, payment, and transaction tracking. Zenwork centralizes vendor invoice intake, applies configurable approval workflows, supports ACH and check payments, and retains payment status and history within the same process.

How can businesses automate invoice approvals and vendor payments?

Invoices can enter a centralized workflow and move through configured approval rules before payment. With Zenwork, approved transactions can move through standard ACH, FastPay ACH, or check, while payment status and history remain available without a separate tracking workflow.

Can vendor payments sync with QuickBooks?

Yes. Zenwork supports two-way bill synchronization with QuickBooks Online and QuickBooks Desktop. Invoice and bill information can stay aligned between the payment workflow and accounting records, reducing duplicate data entry and the reconciliation work created by disconnected records.

Can vendor payments be managed across multiple business entities?

Yes. Zenwork supports multiple entities or client accounts from a single login. Teams can manage AP and payment activity across the organization while keeping the transactions and records associated with each individual entity identifiable within the workflow.

How do vendor payments connect to 1099 reporting?

Zenwork tracks vendor payments for 1099 reporting as transactions occur. Eligible payment data can carry forward into preparation and filing for Forms 1099-NEC and 1099-MISC, reducing the need to reconstruct reportable payment records separately at year-end.