Overview
This video walks you through how to create bills and make payments to your vendors in Zenwork Payments.
Once KYB verification is complete and vendor details are added, you can create a regular bill, upload an invoice for automatic data capture, assign GL codes, and then schedule the payment. You’ll see how to review all details before confirming and how to track the payment status from within the Regular Bills tab.
Step-by-Step Process
- Go to Create Regular Bill and either manually enter bill details or click Upload invoice and select the vendor invoice file.
- Wait for OCR to fetch the bill details, then select the vendor and, if needed, add a description for your own reference.
- In the Expenses section, assign a GL code to each line item (for example, Repairs and Maintenance) and verify that all amounts and details are correct.
- Click Save and schedule payment to move to the scheduling page, choose the payment date, add vendor bank details if prompted, and select your payment mode.
- Click Schedule payment, then review the bill in the Regular Bills tab where the payment will show as Scheduled and later update automatically to Paid once completed.
What This Covers
With this create-bill-and-payments flow, Zenwork Payments lets you:
- Turn vendor invoices into payable bills with minimal manual data entry.
- Use GL coding to keep expenses organized for accounting and reporting.
- Control when and how each vendor is paid through flexible scheduling.
- Monitor bill and payment statuses from a single Regular Bills dashboard.
